University of Leeds Repository: White Rose Research Online
Depositing your research outputs in White Rose Research Online, the official institutional repository of University of Leeds, is a critical pathway to achieving green open access and satisfying funder mandates in United Kingdom. This guide outlines the submission and curation workflows required to preserve and disseminate your academic publications and associated datasets in accordance with EPrints standards.
1. Institutional Archiving & Preservation Strategy
The institutional archive White Rose Research Online at University of Leeds runs on the flexible EPrints repository software suite. This robust institutional repository software is integrated with external lookup services to auto-populate bibliographic fields during deposition.
Managing digital materials over decades requires active digital preservation strategies at University of Leeds to counteract media degradation and format shifts. Library archives at White Rose Research Online embed rich preservation metadata (including bitstream characteristics and checksums) into every catalog record. Understanding the difference between a depository vs repository model is key; our system at White Rose Research Online does not just archive files but actively maintains their accessibility over time in United Kingdom.
Verified Institutional Impact Metrics
Based on independent indexing data from the open-science catalog OpenAlex, University of Leeds has recorded a cumulative corpus of 194,698 publications which have received over 13,748,371 citations globally. This volume highlights the critical role of White Rose Research Online in providing open access to a massive stream of global knowledge. With an institutional h-index of 934 and a two-year mean citedness score of 3.15, submissions deposited here carry a highly visible citation trajectory.
All submissions to White Rose Research Online undergo systematic verification by the university library team. This ensures compliance with publisher embargoes, rights-retention policies, and copyright licenses (predominantly Creative Commons CC-BY or CC-BY-NC).
2. Metadata Mapping: Simple Dublin Core Alignment
The indexing backbone of White Rose Research Online is strictly configured around the Dublin Core metadata standard to catalog outputs from University of Leeds. Each deposit record is structured according to the Dublin Core metadata element set, ensuring that the schema incorporates standard Dublin Core metadata terms for rapid cross-archive mapping inside United Kingdom.
Discoverability of White Rose Research Online's assets is highly dependent on records cleanliness. The ingestion portal of University of Leeds routes every record through an automated metadata cleaner to flag inconsistent values. Library curators then apply a comprehensive metadata scrubber to remove duplicate tags, parse affiliations, and link author entries to their respective ORCID profiles to satisfy standards in United Kingdom.
The repository cataloging team of White Rose Research Online maps submissions to the Library of Congress Subject Headings (LCSH) to create a standardized subject indexing framework for University of Leeds. This deliberate thesaurus construction ensures that research themes from United Kingdom are searchable across global networks. All metadata profiles are stored in the widely supported MARC21 format to facilitate automated sharing.
| Dublin Core Element | Preserved Value / Standard | Function & Mapping |
|---|---|---|
| dc.title | Full Article / Book Title | Main headline as registered in the publication record |
| dc.creator | Author(s) names & ORCID iD | Linked explicitly to the author's CRediT contribution roles |
| dc.publisher | University of Leeds Library Services | The entity making the resource accessible in United Kingdom |
| dc.identifier | Handles / persistent URLs | Local institutional handle mapping to OAI-PMH networks |
3. Frequently Asked Questions (FAQ)
What is the correct protocol for co-author attribution during deposit?
When submitting to White Rose Research Online, you must include all authors listed on the final manuscript. It is highly recommended to declare each co-author's CRediT roles in the metadata form or the publication description.
Are datasets supported alongside text papers?
Yes, White Rose Research Online supports a wide array of file formats, including research datasets, code repositories, and supplemental documents. If your dataset is extremely large, the library services team will coordinate with your department to allocate specialized cold storage.
Repository Specs
Open-Science Mandates
In line with Plan S, the Nelson Memo, and regional mandates, all publicly funded publications produced at University of Leeds must be deposited in White Rose Research Online with no embargo. Ensure your metadata contains correct funder acknowledgements to avoid audit flags.
