Definition · Plain-language
Writing a Professional Academic Cover Letter
An academic cover letter is a formal introduction, typically one to two pages long, that accompanies a job application for a faculty or research position. It outlines the candidate's research agenda, teaching experience, and institutional fit, serving as the first document evaluated by selection committees.
The step most authors miss
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Structuring the Academic Cover Letter
An academic cover letter follows a precise structure. The opening paragraph states the position you are applying for and how your background aligns with it. The next few paragraphs detail your research, highlighting major publications, funding success, and future directions. This is followed by a section on your teaching experience, methods, and course offerings. The letter concludes by explaining your fit with the institution and expressing interest in an interview.
Tailoring Your Letter to the Institution
Sending a generic cover letter is a common cause of failure. You must research the department, its faculty, and its curriculum. Address the specific needs highlighted in the job post, such as teaching specific courses, establishing a research lab, or contributing to departmental administrative duties. Show that you understand the institution's student demographic and strategic goals.
Tone, Professionalism, and Formatting
The letter must be written on official institutional letterhead, using formal academic language. Keep the length to exactly two pages (unless one page is explicitly requested), using standard margins and clear formatting. The tone should be confident but collegiate, presenting your achievements without exaggeration or false modesty.
Key facts
At a glance
- An academic cover letter should be written on your current institution’s letterhead.
- It is typically two pages long for faculty jobs, and one page for postdoctoral positions.
- The letter must explicitly connect your research and teaching to the hiring department's needs.
- It should highlight your most significant publications and external funding achievements.
- A generic, untailored cover letter often leads to immediate rejection by search committees.
Common misconceptions
What people often get wrong
Often heard: The cover letter should simply repeat everything that is already in the CV.
Actually: It should act as a narrative guide that explains the connections between your experiences and details your fit for the role.
Often heard: You should focus entirely on how the job will benefit your personal career development.
Actually: The letter must focus on what you bring to the department and how your work addresses their needs and priorities.
Often heard: It is acceptable to address the cover letter to a general 'To Whom It May Concern'.
Actually: You should always address the letter to the Chair of the Search Committee or the Head of Department by name.
