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v2026.1714 entries · CC-BY 4.0
Dictionary termTrack EStablev2026.2

Proposal phase

The lifecycle phase covering preparation, drafting, internal review, institutional approval, and submission of a research proposal to a funder, ending with proposal submission.

ByCASRAI Editorial Board
· Last updated 21 May 2026

Examples

Worked examples

  • Is an instance

    A PI and team spend four months in the proposal phase preparing an ERC Consolidator Grant application.

  • Is an instance

    A research-development office holds internal mock review during the proposal phase, two weeks before submission.

Counter-examples

Looks similar, but isn't

  • Not an instance

    Initial brainstorming with no specific call in mind is the idea phase.

  • Not an instance

    Active project execution is not the proposal phase.

Editorial commentary

The proposal phase is intensive and team-based, involving the PI, co-investigators, research-development support, statistician or methodologist input, finance officers for budget, ethics and data-management consultation, and institutional authorised representative for sign-off. Major proposals (ERC, R01) typically require 3 to 6 months of dedicated preparation. The phase ends at the funder-set submission deadline. Lessons learned (especially from unsuccessful applications) feed back into improved proposal-phase practice.

References

  • NCURA Pre-Award Administration training; UKRI proposal-development guidance.

Also known as

Application phase · Submission phase · Pre-award phase (proposal)

Machine-readable encodings

Use in your systems

JATS XML <role> element
xml
<role vocab="credit"
      vocab-identifier="https://casrai.org/dictionary/"
      vocab-term="Proposal phase"
      vocab-term-identifier="https://casrai.org/dictionary/term/proposal-phase" />
Schema.org DefinedTerm (JSON-LD)
json
{
  "@context": "https://schema.org",
  "@type": "DefinedTerm",
  "name": "Proposal phase",
  "identifier": "https://casrai.org/dictionary/term/proposal-phase",
  "description": "The lifecycle phase covering preparation, drafting, internal review, institutional approval, and submission of a research proposal to a funder, ending with proposal submission.",
  "inDefinedTermSet": "https://casrai.org/dictionary/domain/research-lifecycle-stages-and-project-metadata/",
  "url": "https://casrai.org/dictionary/term/proposal-phase",
  "sameAs": [
    "Application phase",
    "Submission phase",
    "Pre-award phase (proposal)"
  ],
  "license": "https://creativecommons.org/licenses/by/4.0/"
}

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