Examples
Worked examples
- Is an instance
An employment asserted by University of Toronto with start 2018-09, role 'Assistant Professor', department 'Department of Chemistry', organisation identifier ROR https://ror.org/03dbr7087.
- Is an instance
A previous employment with end date marking the move between institutions.
Counter-examples
Looks similar, but isn't
- Not an instance
A visiting talk or seminar invitation is not an employment.
- Not an instance
A grant-funded studentship is generally captured as an ORCID education or funding item, not an employment.
Editorial commentary
An ORCID employment assertion is a record item on an ORCID iD stating that the person was employed by a specific organisation, typically with a start date, optional end date, and a free-text role/title. It is the canonical mechanism for tying an ORCID iD to an institution over time, one of several affiliation types ORCID supports under ‘professional activities’.
Who can add it, and why that matters
An employment record can be self-asserted by the ORCID iD holder, or asserted directly by the employing organisation through ORCID’s Member API. When a registered ‘trusted organisation’ asserts the record, it carries a visible trust marker and is treated as higher-confidence than a self-claim — funders, publishers and research-information systems increasingly rely on organisation-asserted records to verify current affiliation. See ORCID trust markers for how this is surfaced on a record.
Disambiguating the organisation
Each record can carry a disambiguated organisation identifier, most commonly a ROR ID, so the employer is unambiguous across name changes, mergers, and language variants rather than relying on free-text institution names.
The role/title field is not standardised
Role/Title is free text, not a controlled vocabulary — ORCID does not map values like ‘postdoc’, ‘research fellow’ or ‘research associate’ to a common taxonomy. Usage genuinely varies by country: UK/Commonwealth institutions commonly treat research associate and research fellow as roughly equivalent postdoctoral titles, while US institutions more often treat research associate or staff scientist as a permanent role distinct from a postdoc. Research offices comparing career stage from title text alone should treat the field as indicative, not authoritative.
How it differs from education, invited position and service
ORCID distinguishes several affiliation types: education covers degree-granting study; employment covers a formal, typically salaried role; invited position covers a formal role (paid or unpaid) at an organisation other than the primary employer, without the full commitment of employment; service covers activities like committee membership or editorial roles.
Frequently asked questions
Can I add my own employment record, or does my institution have to?
Either — but an organisation-asserted record via the Member API carries a visible trust marker that self-claims don’t.
What identifier should I use for the employer?
A ROR ID is the most commonly recommended disambiguating identifier.
Is ‘postdoc’ a standard title I can rely on across institutions?
No — the field is free text and usage genuinely varies by country and institution.
References
- ORCID Inc., ‘Add an affiliation to your ORCID record’ and ‘Metadata in the Employment Section’ (support.orcid.org).
Also known as
ORCID affiliation (employment)
Machine-readable encodings
Use in your systems
<role vocab="credit"
vocab-identifier="https://casrai.org/dictionary/"
vocab-term="ORCID employment"
vocab-term-identifier="https://casrai.org/dictionary/term/orcid-employment" />{
"@context": "https://schema.org",
"@type": "DefinedTerm",
"@id": "https://casrai.org/dictionary/term/orcid-employment",
"name": "ORCID employment",
"identifier": "https://casrai.org/dictionary/term/orcid-employment",
"description": "An affiliation item in an ORCID record asserting that the iD holder is or was employed by a named organisation, with start date, optional end date, department, role title, and the organisation's disambiguated identifier (typically a ROR ID).",
"inDefinedTermSet": "https://casrai.org/dictionary/domain/persistent-identifiers#set",
"url": "https://casrai.org/dictionary/term/orcid-employment",
"alternateName": [
"ORCID affiliation (employment)"
],
"license": "https://creativecommons.org/licenses/by/4.0/",
"publisher": {
"@id": "https://casrai.org/#organization"
},
"author": {
"@id": "https://casrai.org/#editorial-team"
},
"datePublished": "2026-05-21T02:08:47",
"dateModified": "2026-09-06T19:58:36",
"inLanguage": "en-GB",
"isAccessibleForFree": true
}
