The post-closeout lifecycle phase during which project records, datasets, code, and documentation are deposited in appropriate repositories for long-term preservation, access, and possible re-use.

ByCASRAI Editorial Board

· Last updated 21 May 2026

Examples

Worked examples

Is an instance
At month 50 of a 48-month project, the consortium completes archive-phase activities: depositing datasets in Zenodo, assigning DOIs, and lodging records with the institutional archive.
Is an instance
An NIH grantee completes the archive phase by depositing final datasets and documentation in the appropriate repository.

Counter-examples

Looks similar, but isn't

Not an instance
Active execution of research is not archive.
Not an instance
Closeout-period financial reporting is not archive.

Editorial commentary

The archive phase formalises long-term stewardship of project outputs after closeout reporting is complete. Activities include data deposit (in domain repositories, institutional repositories, or FAIR data services), code deposit (Zenodo, GitHub long-lived branches), final document preservation (institutional records system), and dataset registration with DOI. Funder data-sharing policies (NIH DMS Policy, Horizon Europe Open Research Data) set baseline expectations. Embedded compliance with retention periods (e.g., 7 to 10 years post-project for many sponsors) is enforced through archival.

References

NIH Data Management and Sharing Policy 2023; Horizon Europe Open Research Data Pilot.

Also known as

Preservation phase · Post-closeout archival · Long-term archive phase

Machine-readable encodings

Use in your systems

JATS XML <role> element

xml

<role vocab="credit"
      vocab-identifier="https://casrai.org/dictionary/"
      vocab-term="Archive phase"
      vocab-term-identifier="https://casrai.org/dictionary/term/archive-phase" />

Schema.org DefinedTerm (JSON-LD)

json

{
  "@context": "https://schema.org",
  "@type": "DefinedTerm",
  "@id": "https://casrai.org/dictionary/term/archive-phase",
  "name": "Archive phase",
  "identifier": "https://casrai.org/dictionary/term/archive-phase",
  "description": "The post-closeout lifecycle phase during which project records, datasets, code, and documentation are deposited in appropriate repositories for long-term preservation, access, and possible re-use.",
  "inDefinedTermSet": "https://casrai.org/dictionary/domain/research-lifecycle#set",
  "url": "https://casrai.org/dictionary/term/archive-phase",
  "sameAs": [
    "Preservation phase",
    "Post-closeout archival",
    "Long-term archive phase"
  ],
  "license": "https://creativecommons.org/licenses/by/4.0/",
  "publisher": {
    "@id": "https://casrai.org/#organization"
  },
  "dateModified": "2026-05-21T02:23:00",
  "inLanguage": "en"
}

Referenced across the research world

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