Examples
Worked examples
- Is an instance
A research office submits the Final Federal Financial Report and final progress report within 90 days of an R01 end date.
- Is an instance
A Horizon Europe consortium produces the final report and the final periodic financial statement during closeout.
Counter-examples
Looks similar, but isn't
- Not an instance
Interim reports submitted mid-grant are not closeout reports.
- Not an instance
Discussions about a follow-on application belong to the next pre-award cycle.
Editorial commentary
Closeout is governed by sponsor-specific timelines (typically 90 to 120 days for US federal awards under 2 CFR 200.344). Activities include reconciling all expenditures, processing final invoices, returning unspent funds, submitting the Federal Financial Report (FFR) or equivalent, filing final progress reports, and disposing of equipment per sponsor rules. Failure to complete closeout on time risks audit findings and loss of future funding eligibility. Recent federal guidance has tightened closeout enforcement.
References
- US Office of Management and Budget Uniform Guidance 2 CFR 200.344; UKRI grant closure guidance.
Also known as
Award closeout · Grant closeout · Termination phase
Machine-readable encodings
Use in your systems
<role vocab="credit"
vocab-identifier="https://casrai.org/dictionary/"
vocab-term="Closeout phase"
vocab-term-identifier="https://casrai.org/dictionary/term/closeout-phase" />{
"@context": "https://schema.org",
"@type": "DefinedTerm",
"name": "Closeout phase",
"identifier": "https://casrai.org/dictionary/term/closeout-phase",
"description": "The grant lifecycle phase following the end of the period of performance, during which final technical, financial, equipment, and property reports are submitted, residual obligations are liquidated, and the award is formally closed.",
"inDefinedTermSet": "https://casrai.org/dictionary/domain/funding-lifecycle-and-financial-vocabulary/",
"url": "https://casrai.org/dictionary/term/closeout-phase",
"sameAs": [
"Award closeout",
"Grant closeout",
"Termination phase"
],
"license": "https://creativecommons.org/licenses/by/4.0/"
}
